Executive Assistant

4 days In

Complete a broad variety of administrative tasks for the CEO and COO

• Manage extremely active calendars
• Work closely and effectively with the CEO and COO/President to keep them well informed of upcoming commitments
• Communicate directly with the firm's board members, external nonprofit and corporate board contacts
• Oversee the CEO’s Outlook inbox flagging key items
• Research, prioritize, and follow up on incoming requests and matters
• Manage projects collaboratively with internal teams to ensure materials for executives are prepared thoroughly
• Arrange domestic and international travel plans, itineraries, and agendas
• Compiling business documents for travel-related meetings
• Plan, coordinate, and ensure the executive’s schedules are prioritized
• Act as a business partner, providing a bridge for smooth communication between the CEO, COO and internal departments;
• Prioritize conflicting needs, handle matters expeditiously, proactively, and follow-through on projects to successful completion.
• Complete expense reports and maintain contacts.
• Build strong relationships with senior executives, ensuring timely scheduling of meetings and receipt of materials
• Plan, coordinate, and manage a variety of corporate events, both independently and with colleagues. Source and maintain vendor relationships, handle contract negotiation, conduct site visits, manage budget, and onsite event management.
• Provide onsite support for in-office and external board meetings and dinners.
• Maintain discretion and confidentiality in relationships with all board members.